CCBA Constitution

Chester County Beekeepers Association Constitution


Article 1 – Name
This association shall be known as the Chester County Beekeepers Association (CCBA).
Article 2 – Objectives
Section 1. To assist members in the art and science of beekeeping, including sharing effective techniques, coping with problems, meeting challenges, and supporting each other in our efforts.
Section 2. To educate members about and encourage compliance with laws pertaining to beekeeping, including inspection and suppression of contagious diseases among honey bees.
Section 3. To promulgate information to the public about beekeeping and the valuable role of honey bees in nature and agriculture.
Section 4. To encourage more people to become involved in beekeeping.
Article 3 – Membership and Dues
Section 1. Any person who is in sympathy with the purpose and objectives of the Association may become a member.
Section 2. The dues of the Association shall be proposed by the officers and approved by the membership and will be based on a calendar year. Payment of dues entitles a member to one vote and his/her family to non-voting associate membership. For new members joining after July 1, the dues are reduced to one half of the full rate.
Section 3. Any member failing to pay annual dues shall be dropped from membership. Reminders for dues payment shall be printed in each month’s newsletter between January and March.
Section 4. All minors are eligible to become associate members until the age of 18 years, without payment of dues and without the right to vote.
Section 5. Honorary Life Membership, without dues, may be given to any individual who has kept bees for a minimum of 35 years, is now a resident of the State of Pennsylvania, and currently holds an Apiary License from the Pennsylvania Department of Agriculture. In addition to all other requirements, an Honorary Life member must have been a member of the Chester County Beekeepers Association for a minimum of five years. Names of such persons are to be presented to the Officers for approval, such approval requiring a majority vote by the Officers. An Honorary Life member shall have full voting privileges.

Article 4 – Officers
Section 1. The officers of the Association shall be the President, the Vice-President, the Secretary, and the Treasurer; all to be elected at the January meeting and to serve for one year.
Section 2. The President shall serve for no more than two years consecutively.
Article 5 – Duties of Officers
Section 1. The President shall preside at all meetings, put all motions in order, appoint committees, and assume such duties as might be expected of a presiding officer.
Section 2. In the absence of the President, the Vice-President shall preside. In the absence of both the President and Vice-President, the Secretary shall preside.
Section 3. The Secretary shall keep a record of the transactions of the Association, attend to the correspondence, and assume such other duties as might be expected of him/her.
Section 4. The Treasurer shall receive all moneys of the Association, keep a record of same, make all disbursements, report the condition of the Treasury, and the number of paid members at the meetings of the Association.
Section 5. The President shall also have the authority to disburse funds.
Section 6. Before the January meeting, the President shall appoint two people to audit the books of the Association. The audit shall be reported in the April newsletter.
Section 7. The President shall appoint a nominating committee at least one month prior to the January meeting.
Section 8. The officers shall appoint members to various positions, including but not limited to Newsletter Editor, Webmaster, Librarian, and Seminar Coordinators at the March meeting, or as required, to serve for one year.
Article 6 – Meetings
Section 1. The Officers shall meet in executive session on a regular basis to plan CCBA activities, including arranging the meeting schedule, creating programs, developing proposals to be presented to the membership, and making decisions regarding disbursement of funds. The Officers shall have latitude to make decisions on behalf of the membership when faced with situations or issues requiring timely action and/or when involvement of the membership at a regularly scheduled meeting is not practical.
Section 2. The annual business meeting shall be held in January. New Officers shall be elected at this time from a slate of candidates presented by the nominating committee and from nominations made from the floor.
Section 3. Regular CCBA meetings shall be held monthly from January through June; and from September through November. Special meetings may be called at any time by the President.
Section 4. Ten per cent of the paid membership shall constitute a quorum at any meeting of the Association.
Section 5. The Newsletter shall notify the members of the place and time of meetings. Minutes will be found in the newsletter.
Section 6. Order of business at all meetings shall be:

  1. Report of the Officers
  2. Continuing business
  3. Report of committees
  4. New business
  5. Adjournment of business meeting
  6. Program

Article 7 – Amendments
The Constitution may be amended with the following procedure:
1. The proposed amendment shall be presented in writing to all paid members at least one month in advance of the stated meeting.
2. A quorum of the paid membership must be present at the stated meeting.
3. Approval by three-quarters of the paid members present shall be required to adopt any amendment.